Employment

We are currently hiring for the following position:

Development Coordinator and Board Liaison

Location: Harrisburg, Pennsylvania
Reports to: Executive Director

In partnership with the three Planned Parenthood affiliates in Pennsylvania, Planned Parenthood Pennsylvania Advocates (PPPA), the state public affairs office in Harrisburg, works to achieve maximum public, governmental and media support for reproductive health care – including family planning – by developing, implementing and facilitating a statewide strategy.  

The Planned Parenthood Pennsylvania PAC is the state electoral arm of Planned Parenthood in Pennsylvania and is the only organization focused solely on electing pro-women’s health lawmakers to office in the Commonwealth. 

The Planned Parenthood Association of Pennsylvania (PPAP) works on behalf of the three Planned Parenthood affiliates in Pennsylvania – Planned Parenthood Southeastern Pennsylvania, Planned Parenthood of Western Pennsylvania, and Planned Parenthood Keystone – to provide public education, advocacy and research related to family planning and abortion.

DESCRIPTION: 

The Development Coordinator and Board Liaison reports directly to the Executive Director and is responsible for database management, special events, development mailings, and organizing PPPA and PPAP Board and Board Committees. The coordinator acts as the staff liaison to the Board and at the request of the ED acts as a project manager for special projects working both independently and/or with inter-organizational work teams. She demonstrates alignment with and ability to lead through the affiliate’s core values and manages day-to-day office tasks. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

      Development: 

  • Supervise and maintain a clean, efficient, current database of all prospects, donors, and other constituents in DonorPerfect, tracked by affiliate 
  • Supervise the processing of acknowledgements, contributions, pledges, credit card donations, planned gifts and bequests, gifts in kind, and other information related to special events, donor cultivation 
  • Work closely with the Executive Director, other State Office staff, and Affiliate Development staff to coordinate donor lists and to create an integrated calendar of donor contacts for the fiscal year 
  • Oversee the planning and execution of the affiliate’s special events including invitation development and tracking and manage the event volunteer committees should there be any to further diversify and expand the fundraising efforts  
  • In conjunction with affiliate development staff, plan, implement and manage the cultivation and solicitation of a portfolio of major giving donors/prospects as part of an integrated development plan 
  • Manage the support needs for all Development department fundraising goals, events, and initiatives  
  • Prepare fundraising materials including letters, case statements, proposals, and direct mail. 
  • Analyze performance of annual giving programs including donor acquisition, retention, and upgrade strategy effectiveness 
  • Run bi-weekly statewide calls with State Office and Affiliate staff in furtherance of fundraising goals.  
  • Prepare proposals for foundation giving when opportunities arise.  

Board Affairs: 

Maximizes the Board’s ability to communicate, deliberate, monitor, and make policy decisions: 

  • Builds strong relationships with Board members and strives to maximize Board satisfaction 
  • Serves as the primary contact for Board members for information, scheduling, and other assistance 
  • Coordinates physical arrangements for Board meetings 
  • Acts as primary recorder of Board minutes 
  • Organizes all materials for Board and Committee meetings; ensures key information for and from meetings is disseminated; prepares PowerPoint presentations and provides onsite assistance at meetings 
  • Works with the Executive Director, Board Chair, and Nominating Committee to create a comprehensive Board orientation for new members 
  • Works with the Board Chair to ensure diversity among the Board and practical use of members’ skills.  Provides administrative management and technical research to Committee Chairs, including the recruiting of new members 
  • Strives to ensure existing Board members stay connected with PPPA and PPAP 

Office Affairs: 

  • Works with the ED to create and maintain a set of procedures that deliver excellent customer service to staff, donors, volunteers, trustees, affiliate colleagues and policy makers. Ensures that the operation of PPPA and PPAP is responsive and efficient.  Handles complex and confidential information sensitively. 
  • Reviews and edits written materials from the ED.  Composes correspondence and documents; Prepares reports and other documents required by the ED or other staff as directed. 
  • Establishes and manages structures/processes that enable ED to be most effective, including scheduling, logistics and travel 
  • At the request of the ED, acts as a project manager for special projects, which may require a high level of planning, organizing, and financial responsibility; Works independently on projects and/or written inter-department teams; 
  • Handling administrative tasks to keep the office running, including technology maintenance  
  • Assisting with lobbying work, including some document preparation, printing, and distribution. Other tasks will include scheduling lobbying visits and assisting with lobby reports and follow-up as necessary. 
  • Supporting staff in electoral work on behalf of PPPA and PP PA PAC, including mailing and recording questionnaire responses, making follow-up calls, scheduling meetings, preparing and managing spreadsheets of candidates and voting records, and coordinating the endorsement of candidates. 
  • Acknowledges that each team member influences decision-making and has a responsibility to evaluate existing systems and to help create new systems 
  • Troubleshoot and address administrative office related needs 

MINIMUM QUALIFICATIONS: 

  • Bachelor’s Degree plus 2 years relevant practical experience, or a combination of education and experience from which comparable knowledge and skills are acquired 
  • Excellent interpersonal and communication, verbal & written, skills that enable work in a collaborative and multi-faceted team environment 
  • Strong analytical thinking and problem solving skills. Strategic thinking 
  • Strong commitment to the American Fundraising Professionals (AFP) Code of Ethics 
  • Knowledge of and comfort with all services provided by Planned Parenthood affiliates 
  • Commitment to team orientation  
  • Flexibility, initiative, creative thinking, and a willingness to learn required 
  • Extremely high level attention to detail, organizational skills and time management skills 
  • Advanced computer skills with significant comfort and knowledge of Microsoft Word, Outlook and PowerPoint 
  • Ability to operate all office equipment 
  • Ability to speak effectively to groups of employees, high-level volunteers, board members and the public 
  • Ability to organize, multi-task and effectively function in a fast paced environment to set and achieve short and long term goals 
  • Ability and willingness to work flexible hours including weekends, early morning, and/or evening hours 
  • Ability to work independently under minimal supervision 
  • Ability and willingness to travel.  Reliable means of transportation 
  • Strong commitment to quality healthcare and excellent customer service 

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Successfully meeting the physical demands listed below are also essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

  • Continuous ability to read, speak, hear, and see 
  • Infrequent exposure to outside weather, and heat or cold conditions 
  • Continuous exposure to moderate noise level 
  • Ability to lift and move up to 25 pounds 

This job description is subject to review and change, at any time, at the discretion of management, formally or informally, verbally, or in writing. Please send your cover letter and resume to administration@pppamail.org. People of Color, LGBTQIA+ individuals, young folks, and other historically disenfranchised populations are encouraged to apply.